Predictive Maintenance Intelligence for Every Asset in Your Fleet
From Class 8 trucks to excavators and forklifts, Sterling's AI platform manages your entire maintenance operation. We handle PM scheduling, DOT compliance, fluid analysis, emergency triage, and technician dispatch so you can maximize uptime, reduce costs, and keep every unit on the road.
Reduction in unplanned downtime
Global fleet maintenance market
Average PM cost savings
DOT compliance rate achieved
Managing fleet maintenance is a never-ending battle against downtime.
Missed PMs & Compliance Gaps
Tracking preventive maintenance across hundreds of assets with different intervals—miles, hours, and calendar days—is nearly impossible with spreadsheets. One missed DOT inspection can mean a $16,000 FMCSA fine and an out-of-service order.
Emergency Breakdowns Drain Profits
When a truck breaks down on the highway or an excavator dies on a jobsite, every hour of downtime costs $500–$2,000 in lost revenue. Without a system to triage emergencies and dispatch the right tech with the right parts, recovery takes too long.
Parts & Inventory Chaos
Consignment inventory across multiple customer sites, purchase orders scattered in emails, and no visibility into which parts are on hand versus on order. Technicians waste hours hunting for filters and seals instead of turning wrenches.
No Predictive Visibility
Fluid analysis results sit in lab portals unread. Fault codes get cleared without investigation. By the time a pattern emerges, the engine is already toast. Reactive maintenance costs 3–5x more than catching problems early through oil analysis and trend data.
Agent Spotlight
See your agents in action.
Never miss a service interval again.
It's Monday morning and your fleet of 200 units has 47 PMs due this week across three interval types—miles, engine hours, and calendar days. The PM Scheduler agent has already cross-referenced every asset's current meter readings against their maintenance schedules, generated work orders for each, and grouped them by customer site for efficient fleet visits. Your service writers see a clean, prioritized queue instead of a spreadsheet nightmare.
Instant breakdown response, every time.
A driver calls in: their truck just lost hydraulic pressure on I-35 and the machine is down on an active jobsite. The Emergency Triage agent immediately analyzes the symptoms, checks the asset's service history and known fault patterns, and determines this is a critical cylinder seal failure. It dispatches the nearest mobile tech who already has the right seal kit, estimates a 2-hour repair window, and notifies the fleet manager—all within 90 seconds of the call.
Stay ahead of every inspection deadline.
Your fleet has 85 DOT-regulated vehicles spread across four states. The DOT Compliance agent continuously monitors inspection dates, flags units approaching their annual deadline 60 days out, and auto-generates the inspection work orders with the full 22-point checklist. When an inspection is completed, it validates the results, archives the certification, and updates the compliance dashboard. Zero surprises at the weigh station.
Your AI Team
6 agents. Built for fleet technicians.
PM Scheduler Agent
Monitors every asset's mileage, engine hours, and calendar intervals to auto-generate preventive maintenance orders at exactly the right time—never too early, never too late.
Emergency Triage Agent
Analyzes breakdown calls in real-time, cross-references asset history and fault patterns, recommends dispatch vs. tow, and mobilizes the right technician with the right parts.
DOT Compliance Agent
Tracks inspection deadlines across your entire fleet, generates compliance work orders, validates results against FMCSA standards, and maintains audit-ready documentation.
Predictive Maintenance Agent
Ingests fluid analysis results, fault codes, and service history to identify wear patterns before they become failures—turning reactive repairs into planned maintenance.
Collections Agent
Monitors outstanding invoices, sends automated payment reminders on your schedule, escalates delinquent accounts, and tracks aging AR to keep your cash flow healthy.
Dispatch Optimizer Agent
Balances technician workloads, optimizes route planning for fleet visits, and minimizes drive time between customer sites to maximize billable hours per tech per day.
Price Book
Pre-loaded. Ready to quote.
Industry-standard pricing for fleet & equipment maintenance services. Customize every line item.
15+ items pre-loaded. Fully customizable.
See what Sterling saves fleet technicians
Enter your numbers below to see projected annual savings.
Your business today
Adjust the sliders to match your situation
Number of technicians in the field
Calls that go to voicemail or are missed
Typical revenue per completed job
Percentage of quotes you currently follow up on
Time spent on scheduling, invoicing, follow-ups
$4,567/mo in new revenue
$20,300/yr value
$5,832/yr recovered
$1,800/mo revenue
FAQ
Frequently asked questions
What types of fleets and equipment do you support?
Sterling supports any mixed fleet—Class 3–8 trucks, trailers, construction equipment (excavators, dozers, skid steers), forklifts, generators, aerial lifts, and more. If it has an engine or a maintenance schedule, we track it.
How does the PM scheduling work with different interval types?
Each asset can have multiple PM schedules based on mileage, engine hours, calendar days, or any combination. Our AI monitors real-time meter readings and automatically generates work orders when any interval threshold is reached, so nothing falls through the cracks.
Can you handle DOT compliance for multi-state fleets?
Absolutely. Our DOT Compliance agent tracks federal FMCSA requirements as well as state-specific regulations. It monitors inspection deadlines, generates the full checklist, and maintains audit-ready records for every regulated vehicle in your fleet.
What is fluid analysis and why should I care?
Fluid analysis (oil, coolant, hydraulic fluid) is like a blood test for your equipment. By analyzing wear metals, contaminants, and fluid condition, we can predict failures weeks or months before they happen—saving you 3–5x the cost of a reactive repair.
How does emergency triage work when a unit breaks down?
When a breakdown is reported, our Emergency Triage agent analyzes the symptoms, checks the asset's service history, estimates severity, and recommends either a mobile dispatch or tow. It then assigns the nearest qualified technician and tracks the repair to completion.
Do you support consignment inventory at customer sites?
Yes. We track parts and supplies stored at each customer location, monitor stock levels, and automatically generate purchase orders when inventory drops below minimum thresholds. Your techs always have what they need on-site.
Can I manage both shop and mobile service operations?
Sterling is built for hybrid operations. Work orders can be designated as shop or mobile, and our Dispatch Optimizer routes mobile techs efficiently while the shop queue manages bay assignments and walk-in work.
How does invoicing work for fleet maintenance contracts?
Invoices are auto-generated from completed work orders with full parts and labor detail. We support per-unit billing, blanket PO references, and net-30/60/90 terms. The Collections agent handles reminders and aging tracking automatically.
What kind of reporting do I get?
The Fleet Operations Center provides real-time dashboards covering PM delivery rates, revenue, downtime costs, compliance status, and AR aging. Every metric is broken down by customer, asset type, and time period for full operational visibility.
How long does it take to onboard my fleet?
Most fleets are fully onboarded within 1–2 weeks. We import your asset list, set up PM schedules, configure customer accounts, and train your team. Our bulk import tools handle fleets of any size—from 20 units to 2,000+.
Ready to Eliminate Unplanned Downtime?
Stop losing money to missed PMs, compliance gaps, and reactive repairs. Schedule a demo of Sterling today and discover how our AI-powered fleet maintenance platform can transform your operation from reactive to predictive.